Case Study: Coláiste Choilm (Tullamore)
Location: Tullamore, Co. Offaly. | c. 600 Students | c. 60 Staff

Case Study

In June 2021, Coláiste Choilm engaged Ark to provide refresher training for their staff using The Ark Academy™ eLearning Platform.

The Ark Academy™ is our eLearning platform designed to engage and educate school staff on essential topics such as GDPR, Health & Safety and Cyber Security. 

Courses are delivered online through video modules, engaging course content, infographics and retention tools.

Share on facebook
Facebook
Share on twitter
Twitter
Share on linkedin
LinkedIn
eLearning-for-Schools-1

Training Rollout

In June 2021, Coláiste Choilm engaged Ark to provide refresher training for their staff using The Ark Academy™ eLearning Platform.

Once the necessary GDPR agreements were established between Ark and Coláiste Choilm, the training project was rolled out to all staff.

 

Step 1: Staff Registration

Staff were registered on The Ark Academy™  and registration emails were automatically sent to each member of staff.  Emails contained their username, password and link to their enrolled course. Staff were also given three weeks to complete the course.

Step 2: Staff Complete Training Online

Staff were allotted 1 Croke Park Hour to complete the training. Staff completed the assigned course online through video modules, engaging course content, infographics and retention tools. Most staff opted to do the training at home in the evening or during a free period during the school day.

Step 3: Certificates Issued

On completion of a course, staff were issued with a certificate of completion by email. In addition, the Principal also received a copy by email for the personnel file. This was 100% automated through The Ark Academy™ - meaning no spreadsheets or administration.

Step 4: Training Tracker

Over the three weeks, the "Training Tracker" kept track of each participant’s progression. In addition, The Ark Academy™ generated "reminder emails" for staff to log back in and complete courses. This resulted in close to zero administration for the Principal.

Success

Staff were allotted 1 Croke Park Hour to complete the training. 

In less than 3 weeks, all staff had the necessary training completed successfully.

Education Sector Specific Training

There is a lack of education sector specific safety training. Ark specifically designed these courses for school staff in terms of context and content. This resulted in higher course engagement and a successful training rollout to all staff.

Zero Administration & Management

Often there is significant administration associated with online training i.e. keeping track of who has completed courses, or who has not. The Training Tracker managed this from start to finish resulting in close to zero administration for the Principal.

Ultimate Flexibility for Staff

Staff benefitted  from being able to complete courses when and where convenient for them on their mobile phone, tablet or laptop. In person training often means staff who are absent cannot benefit from that training - until now.

Certificates of Completion

Certificates of completion act as proof of learning and demonstrate legal compliance if needed. Certificates of completion were emailed to the Principal once completed by staff for their personnel file.

User Friendly & Intuitive

Staff have mixed technical abilities which could have lead to lower course engagement. Feedback from staff suggested that the learning experience was simple, intuitive and user friendly. Where staff had issues, they were able to get support from Ark.

Fully Supported Training

From setup to completion, Ark supported the Principal and Staff online through the support function on The Ark Academy™ i.e. enrol new staff, password resets etc.

Why use The Ark Academy™?

Frequently asked questions

To book a course, just follow the “Book Now” link. Once you’ve made your booking, an invoice will be raised and sent to the Principal. At that point, Ark will be in touch regarding staff enrolment.

Of course, you can call us on 021 6019319 or send us a short email to [email protected] with your name, number, and a time that suits you to take a call.

In short No. As per Revenue guidelines, our training falls within the parameters of Vocational Training and therefore is exempt from VAT.

The platform has been designed for all levels of technical ability. In addition, we ask every course participant for their feedback which we use to make the platform even more user-friendly.

In short, no. The Ark Academy™ is browser-based. This means courses are taken online using your Internet Browser, i.e. Google Chrome, Safari, Microsoft Edge or Firefox.

The Ark Academy™ works on 99.99% of internet-enabled devices such as smartphones, tablets and laptops.

Once you book a course, you can choose for staff to self enrol using a unique group code, or Ark can register staff directly (using their school email address).

On registration, your staff will receive a system-generated email with a link to their assigned course(s) on an agreed date.

Your school has access to the purchased course(s) for 12 months.

No, they can visit their assigned course at any time, wherever they are. Each course comprises several individual lessons which enable staff to complete it at times convenient to them.

If staff forget their login details, they can use the “forgot password” link on the sign-in page.

If staff need technical support, they can send us a support ticket using the “Support” option in the top menu.

Yes. On completion of a course, your staff will receive a certificate by email. In addition, you (or your designate) will also receive a copy for their personnel file.

The Ark Academy™ will automatically generate course progression reports for Senior Management. This means close to zero administration for you.